One of the most difficult transitions for leaders to make is the shift from doing to leading. Relieving yourself of responsibilities that are not your strongest suit and learning how to delegate are key factors to being a successful leader in business. For some managers, it can be difficult to take this step and have faith in other people to take on the essential duties of their work. These leaders may be worried about the quality not meeting their personal standards or may avoid delegating jobs due to the fear of losing their reputation as individual experts.
Unfortunately for most people, it is nearly impossible to do everything yourself and have your company grow to its full potential. The secret for company growth is that you will need to delegate.
Mistake #1: Confusing being Involved with Being Essential
On the surface telling a manage to delegate sound like common sense; no successful company is run by just one person. Americans especially are in a constant state of overextension, which fuels an instinctive reaction to “protect” work. The problem with protecting your duties to this degree is that it ultimately pulls you away from leadership duties without benefiting the team as a whole. It makes you an involved employee instead of essential.
Cultivating your impact requires you to embrace an unavoidable leadership paradox: You need to be more essential in your organization and less involved. When you justify your hold on work, you’re confusing being involved with being essential. A common example is that there is a difference between being busy and being productive are not necessarily equal. See how they are similar, yet different? We want you to work smarter, not harder, and delegating your involved work will make you essential as a leader.
How do you know if you’re an essential or involved part of your company? Answer this: If you had to take an unexpected emergency to pull you away from work indefinitely, would your organization’s objective and priorities advance in your absence?
If you answered no or are not sure, then it is likely you may be more involved in your organization than essential. To elevate your leadership potential, you need to extend your presence through the actions of others. Not sure how to proceed? Take a look at these strategies to help you step up your leadership game.
What Does Delegating Look Like?
First, it is good to know what successful delegation looks like before you can feel confident doling out responsibilities to other employees. In most cases, delegation involves prioritizing specific tasks and assigning them to other capable teammates who have more knowledge than you in a particular skill.
Delegating also means you must empower others to complete the work you assign them and help them make decisions that mirror your work process.
Employing the Right People in the First Place
Those who understand the importance of delegation also understand the need for top people who have a variety of skills.
As your own boss, fight the urge to hire people just like yourself, as it is much wiser to consider a diverse pool of talent to help you take on different types of tasks with a broad approach. In some cases, you may need to recruit people for your company who have the potential to help expand in areas where you as a manager feel weak. It’s best to be honest with yourself about where your shortcomings are and how you can hire the best team to make those blind-spots a shining part of your organization.
Set Guidelines to Check on Work
Once you’ve got your team set up, it’s time to invest in task management software to hold you and your team accountable to get their work done. Setting clear guidelines for your team that addresses the importance of delegation and that help them accurately complete each task.
When employees do not fully understand why something matters and how make an impact, they are less likely to care.
However, if you provide employees context about what’s at stake, how they fit into the big picture, and what’s unique about the opportunity, then you increase personal relevance and the odds of follow-through. The risk of employees misunderstanding the purpose of a task is highest during the first conversation, so make sure you do your part and state your reasons clearly at the start. It’s also wise to act in the role of a Project Manager and develop a timeline that has checkpoints for each step of the essentials. This way, if something isn’t up to your code, you can catch it before it derails your project.
Quality plays a major role in a successful delegation process. Emphasizing the importance of delegation can lead your team to produce excellent, high-quality work. Successful delegators serve as examples of quality standards and communicate them clearly to their team members. This approach can motivate staff to strive for the same level of excellence and provide excellent work. Having your quality of work controlled is also a sure-fire way to promote more delegation in the future when you grow, and will alleviate the worry of growing and losing the quality of your product/service.
Inspire Commitment to Your Company
The biggest key to success when you are managing several delegated projects is to focus on results – not the individual tasks that got you there. You’ll be more productive if you avoid micromanaging the finer points of the process.
The people on your team won’t appreciate managers who don’t trust them or who lack faith in their work. Instead, drive all your energy into achieving a specific result and praise your employees who reach these goals, no matter what their process looks like.
Employees get excited about what is to come for their position and career, but they commit to an organization when they understand their role in making it successful. Once you’ve defined the work, clarified the scope of their contribution, and ensured that it aligns with their capacity, carefully communicate any and all additional expectations for complete understanding.
The Bottom Line
As a leader, it is critical to stay mindful of how to delegate in order to grow your company. There will be learning curves with this, but becoming proficient at empowering others to deliver their best builds your capacity to get the job done through the contributions of others. The beauty of delegating properly is that over time, those who you delegated to can grow and become more essential and less involved in your organization.
Do you want to learn how to be the best leader you can be for your organization? Do you want to learn how to delegate and grow your company but don’t know where to start? Contact Lassise Financial Coaching today with a business consultation by clicking on the big green button below! Work with a business coach today to take your organization to the next level.